Supply Chain Code of Conduct & Supply Chain Monitoring & Remediation Procedure

Code of Conduct:
All our procurement professionals are expected to adhere to the requirements of our Code of Conduct and uphold and enhance the standing of the purchasing and supply profession. Any breach to this code is considered a serious offence and will be dealt with according to our disciplinary policy.

Our code is based on the Chartered Institute of Purchasing and Supply’s Professional Code of Ethics and covers:

Maintaining integrity in business relationships
Rejecting improper business practice
Declaring any potential personal or business conflicts of interest
Acquiring and maintaining latest standards of technical knowledge and ethical behaviour
Optimising the use of resources
Compliance with UK law, industry guidelines and contractual obligations
Fair, honest and respectable treatment of suppliers

Laws and Ethical Standards:
The supplier shall comply with all laws applicable to its business. The supplier should support the principles of the United Nations Global Compact, the UN Universal Declaration of Human Rights as well as the 1998 International Labour Organisation Declaration on Fundamental Principles and Rights at Work, in accordance with national law and practice.

Child Labour:
The supplier employs no children under the age of 15.  If national laws or regulations allow children between the ages of 13 and 15 to perform light work, such work is not permitted under any circumstances if it would hinder a minor from the completion of compulsory schooling or training, or if the employment would be harmful to their health or development (reference: ILO Convention 138(7)).

Forced Labour:
The supplier shall make no use of forced or compulsory labour.

Compensation & Working Hours:
The supplier shall comply with the respective national laws and regulations regarding working hours, wages and benefits.

The supplier does not discriminate on the basis of race, religion, disability, age, sexual orientation or gender.

Health & Safety:
We expect our suppliers to strive to implement the standards of occupational health and safety at a high level. The supplier complies with applicable occupational health and safety regulations and provides a work environment that is safe and conducive to good health, in order to preserve the health of employees and prevent accidents, injuries and work related illnesses.

Business Continuity Planning:
The supplier shall be prepared for any disruptions of its business (e.g. natural disasters, terrorism, software viruses, illness, pandemic, infectious diseases). This preparedness especially includes disaster plans to protect both employees and the environment as far as possible from the effects of possible disasters that arise within the domain of operations.

Improper Payments/Bribery:
The supplier shall comply with international anti-bribery standards as stated in the United Nations’ Global Compact and local anti-corruption and bribery laws including The Bribery Act 2010. In particular, the supplier may not offer services, gifts or benefits of TFW Supply Chain employees in order to influence the employee’s conduct in representing TFW Supply Chain.

The supplier shall comply with all applicable environmental laws, regulations and standards as well as implement an effective system to identify and eliminate potential hazards to the environment.

Business Partner Dialogue:
The supplier shall communicate the principles stated in the Supplier Code of Conduct and detailed above to its subcontractors and other business partners who are involved in supplying the products and services described in the main contract. The supplier shall motivate such parties to adhere to the same standards.

Compliance with the Supplier Code of Conduct:
TFW Supply Chain reserves the right, upon reasonable notice, to check compliance with the requirements of the Supplier Code of Conduct. TFW Supply Chain encourages its suppliers to implement their own binding guidelines for ethical behaviour. The supplier encourages its suppliers to adhere to the ethical standards, human rights, health and safety standards and environmental standards upon which this agreement is based, as part of fulfilling their contractual obligations.

Any breach of the obligations stipulated in this Supplier Code of Conduct is considered a material breach of contract by the supplier.

We emphasize remediation, and we do not allow Code of Vendor Conduct violations to go unaddressed. When we find violations, we work with supplier management to agree on specific time-bound improvement plans. We monitor progress through follow-up visits and on-site meetings.